This document was last updated on: 11.05.2024

Your privacy is important to us, and we are committed to ensuring that your personal information is protected. This Privacy Policy explains how we collect, use and disclose the personal information that we collect from you or which we have obtained about you from a third party.

Who are we

IMSIS is a UK-based registered Charity, of which website address is

How we collect personal information

We collect personal information in the following ways:

– indirectly through your use of our website.

– when you contact us seeking information about us or our services.

– communication with us through email, telephone or other forms of correspondence.

– when you contact us via our Contact form.

– when you make a payment to us.

The kind of personal information we collect

We collect only the personal information you give us, and as acquired through the other sources or means mentioned above. The personal information can include your name, date of birth, address, email address, contact telephone numbers, profession, job title, and any other personal information that you provide us directly or indirectly.

You do not have to provide us with, or allow us to collect, your personal information, but if we are unable to collect all or any of your personal information that we request from time to time, then we may be unable to provide our services to you.

Information Collected when you Create an IMSIS Profile

When you create an IMSIS profile, we collect information about you including (but not limited to) your name, your professional or academic affiliation, your work mailing address (including your country location), and your email address. Users may voluntarily use their personal physical address, personal email address, or personal telephone number in their IMSIS profile. Profile account holders may edit their profile at any time to change, add, or remove personal information by signing into the membership account and clicking ‘Edit my profile’.

We process personal information for membership administration, to deliver member benefits, abstract submission administration and communication, and to inform you of IMSIS-related events and news, and other benefits or opportunities associated with IMSIS membership or its conference programming, where relevant. IMSIS may also use this information to help us understand our users’ needs and interests to better tailor IMSIS services (conferences, educational offerings, general content, membership benefits) to meet your needs.

How we use, may share your personal information

We use your personal information only for the purpose for which it is collected and will not supply it to any third party except as required by law or when authorised by you.

The typical uses of your personal information include verifying your identity, replying to your queries, carrying out your instructions, delivering services to you, and facilitating payments.

We also use your personal information for building a member list.

Responsibility for personal information collected through linked third-party websites

Our website, insights, or other communications to you, may contain links to third party websites. Unless expressly stated otherwise, these websites are not controlled by us. They are provided for your convenience only, and do not imply that we check, endorse, approve or agree with the privacy practices of the third party websites linked to. We encourage you to be aware when you leave our website and to read the privacy statements of each and every website that you visit.

How can you access / amend your personal information

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us using the contact form in the Contact page.


We will take all reasonable steps we can to keep your personal information safe and secure. We have implemented appropriate measures to safeguard the data you provide to us.

Data retention

We retain your personal information for an indefinite period, unless you explicitly request us to delete your information. and/or if you choose to unsubscribe from our mailing list/newsletter.


Our website uses cookies, small data files that the website sends to your browser, which may then be stored on your system for later retrieval by the website. Cookies are widely used on websites to help with navigation and to help personalise your experience when you visit a website.

If you do not wish to use cookies, you may choose to disable cookies in your chosen internet browser’s settings.

Cookies on our website are via the WordPress plugin  Cookie Notice and Compliance for GCPR / CCPA.

Legal basis

Our processing of your personal information is based on the General Data Protection Regulation (GDPR).

Contact information

If you have any questions, concerns, or requests regarding IMSIS’s privacy practices, please contact us via the Contact Form. Please note that this Privacy Policy only applies to our website and does not cover any external websites linked to from our site.

By using our website, you acknowledge that you have read and understood this Privacy Policy.